Free wedding planning tool

Build your wedding running order

Start with your main timings, then adjust the plan to suit your day. Save a copy, print it or share it with your venue.

Your starting points

Suggested timings help you get started. Check the final plan with your venue, caterer and other suppliers.

Choose what you’re including. Leave anything undecided out for now—you can add it later.

Confirm the ceremony duration with your celebrant or registrar.
A separate event, whether or not your ceremony is included here.
Use the time guests will be seated or the meal served, as agreed with your venue.
Switch this off if everyone is with you for the whole day.
Optional, including when there are no additional evening guests.
This can happen earlier in the day or alongside your entrance.
Set your own time and add who joins you in the notes.
Only include this if you’re serving it.

Returning to your plan?

Allow time for the parts between the moments

Guest performers

For a singer, sax player, party pipers, drummers or band, add each set separately. Note who supplies the music, microphone and sound system, any backing tracks, and the cue for handing back to the DJ. Agree access and soundcheck times before the day.

Parent and special dances

Add a father–daughter, mother–son or another special dance wherever it suits you. Around 30–45 minutes after the dancing starts can give the party time to build first, but the timing is your choice. Note the track, who is dancing and how you’d like them introduced.

Suppliers and setup

Add separate arrival, setup, performance and pack-down times for entertainers. Confirm access, soundchecks and space with your venue, especially during a room turnaround.

Moving between places

Travel, guest transport and a room change can all need their own space in the plan. Ask the venue how long to allow before fixing introductions.

Food and speeches

Meal service depends on guest numbers and catering. Confirm the duration, then agree whether speeches come before, between or after courses.

Bringing everyone together

If you have additional evening guests, allow them time to arrive before your entrance or first dance. Check the photographer’s availability and tell each supplier who gives the cue.

Make the evening your own

The entrance, cake cutting, first dance and final songs are choices, not a required sequence. Our wedding evening guide explains the options.

Looking for your wedding DJ? Explore music and hosting with Mobile Beats, or send your date and venue.